Lawn and Snow Service

The Bidding Process: An Overview

So you want to know, how does our home association choose it’s lawn and snow removal contractors?

 

1. The board members give recommendations of companies they know of, or who have been recommended by others. All local companies are eligible to participate in the bidding process.This includes whomever has had the contract the previous year, (if they’ve done an adequate job for us in the past.)

2. After compiling this list of potential vendors, we solicit the contractors and give them an outline of what needs to be done with a deadline for bids. For example, there were five different local companies competing in the 2008 lawn maintenance contract for Brookside Village.  The directors considered each contract to ensure that our requirements were addressed (number of cuts, fertilization, etc.) Each bid is itemized by number of cuttings or plowings.   

3. The directors review the costs differential, quality of equipment available, and previous referrals when considering each potential vendor.

4. A vote is then taken to decide who wins the contract. Because our budget is so small, (Brookside has the least expensive dues of all Canton’s subdivision associations…) we must balance quality of service with overall price.

5. If a vendor fails to live up to our contracted work requirements, we look for another company to step in.

 

If you have any questions about this process or comments about the service you observe, feel free to contact us at the subdivision answering service at 734-448-1312 or at brooksidesubdivision@yahoo.com